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July 16, 2020

Microsoft Teams Free – How to get Scheduled Meetings

On TenForums.com where I volunteer as a team member, we have replaced Skype for Business with Microsoft Teams Free for our regular TenForums Live webcasts. These webcasts are online meetings, open to all TenForums (TF) members and guests alike. I set up these meetings using my O365 Enterprise account and credentials, then share a link at TF for anyone to join totally anonymously with per meeting selected username. No personal information, not even an email address was / is ever collected from TF Live attendees.

Some issues with Teams Free are that it not only requires users to join with a Microsoft account email, but also  Teams Free has no scheduled meetings option. This is a big negative when doing regular webcasts about specific topics (our next planned webcast covers how to use Hyper-V differencing disks).

David, a fellow member at TF approached me with a personal message. He told me that he accidentally found out that he could sign in to the Azure portal using the MS email he had used to sign up for Teams Free. Interestingly, it showed full control for Azure AD users. I had to study this a bit more, to find a way to get scheduled meetings and, owing to GDPR, to support a totally anonymous (no personal data collected) method for users to join a TenForums Live team using Teams Free.

When a user signs up for Teams Free, an organization (company) must be named. This organization can of course be totally imaginary:

We use the full version of Teams here at Win10.guru, but I want to keep the “professional” Teams separate from my voluntary work on TenForums. The first step in preparing to switch from Skype for Business open meetings to Teams Free was to set up a new MS account for that purpose and sign up to Teams Free using it, creating an organization TenForums. Signing in to Teams, I immediately noticed that the “Meetings” button is missing. This means that is not possible to schedule meetings:

Add scheduled meetings to Teams Free

Now to assign kudos where kudos belongs. Without David’s tip I hadn’t even thought about signing in to Azure with the MS account used to sign up for Teams Free. Although Microsoft has clearly left out the option to schedule meetings in Teams Free on purpose, they might not have realized that Azure offers a workaround for this deficiency. Here’s how to exploit this situation:

Sign in to the Azure portal using the MS account you used to sign up for Teams Free. Selecting Azure Active Directory > Users, you will see that you have been added as a global admin for your organization / team as admin@OrganizationName.onmicrosoft.com. In this example, user Larry Laffer named his imaginary company  Leisuresuit Inc. when signing up for Teams Free. Thus, he is shown as admin@LeisuresuitInc.onmicrosoft.com,

To add scheduled meetings to Teams Free, we need to add another global admin to our organization. Select Azure Active Directory > Users > New user:

Enter the new user’s name and username as AnyName@OrganizationName.onmicrosoft.com. Click Groups and select your organization:

Select Directory role and set the new user as Global administrator:

Note the temporary one-time password which user must change at the first logon, then click the Create button to create this new user:

Select the new admin user. Before a license can be assigned, user location must be set and saved:

Select Licenses > Assign:

Select Products and select Microsoft Teams (free):

Done! The license has been assigned to your new global admin:

Download Teams application, sign in with your new global admin credentials. Password must be changed at first login:

Scheduled meetings feature is now available, button to create one can be found in Calendar:

On Ten Forums, we decided not to invite users by email. Instead, I wrote a tutorial about how to join TenForums Live team, asking members to either post in tutorial thread or message me if they want AnyName@TenForums.onmicrosoft.com credentials to join the team. This way, no personal data is collected, no email required and the team remains fully GDPR compliant.

The team is growing, so we have a new platform for  live webcasts. The only downside is that we have to add each user to the Azure portal as described above. That said, it takes me only a minute to add a new user through the Azure portal, and another minute to send that person’s new credentials as a personal message on TF.

As a side note, the Microsoft team responsible for Microsoft Teams development runs weekly open meetings for anyone interested in Teams:

I participated in that weekly meeting on Tuesday this week. I asked if this loophole to get scheduled meetings and anonymous invites was left in on purpose. I was somewhat surprised to learn that the team members hosting this meeting had no idea about this method for using the Azure portal. In fact, after the meeting, I got this message from one of the MS team members and meeting organizers:

Hi Kari,

This is Annika from Microsoft Teams.

As we discussed – the admin portal is not supported in Teams Free, so the way to add users is to invite them from the Manage Org page or the dialog from the Invite button down to the left.

Thanks for being a Teams champion!


Official methods notwithstanding, this unofficial method works, and it works well. It might of course happen that Microsoft blocks this loophole as it is clearly meant to be impossible. Until then, however, you can get scheduled meetings in Teams Free and ask anonymous users to join your team!


Author: Kari Finn

A former Windows Insider MVP, Kari started in computing in the mid 80’s writing code for VAX / VMS systems. Since then, he’s worked in a variety of IT positions. He specializes in Windows image capture, customization, repair and deployment as well as Hyper-V virtualization. Kari is a proud Team Member at number #1 Windows site TenForums.com.

19 Responses “Microsoft Teams Free – How to get Scheduled Meetings”

  1. April 14, 2019 at 10:42

    I tried this and while it looks like it has promise. It looks like the tenancy you add free Teams to MUST be able to grant each use a mailbox as I get a message saying that there is no mailbox in teams when I click on the meetings button.

    • April 14, 2019 at 14:01

      I will check this, trying something and come back if / when I find something.

  2. Remi Lepage
    April 24, 2019 at 21:32

    I would also love to be able to do this also.

  3. Jessika
    August 23, 2019 at 23:28

    When I log in using the new Global Admin, I can see the Calendar option on the left tool bar; however, I do not have any team from my organization listed. It shows that I have not been added to any organizations. Please advise. Thank you!

  4. SS
    January 31, 2020 at 02:23

    Does this still work?

  5. ss
    February 4, 2020 at 11:37

    I tried this, following each step in detail and it doesn’t seem to work: I don’t have the meetings tab. Can anyone verify it still works for new Teams free subscriptions (or orgs) as at February 2020, please?
    Thank you, Kari

  6. February 6, 2020 at 19:55

    i tried this today 6th feb 2020, while the calender tab opens up, it closes quickly as there is no mailbox available for the calendar to load up, still there is a short window to quickly click on schedule a meeting, but still u cannot schedule any meeting since the Email ID doesnt have a mailbox. So with Microsoft free, there is no Scheduling a meeting no matter what. BUT, if u do this, u can get the calendar tab (account doesnt need to be any admin in my testing, or part of any group for that matter) and do Meet now OUTSIDE of team channels – which will give each meeting an invite link. U can then share out that link and anyone can join anonymously if they want to. Again, this is only possible on a PC since Meet now is not available on mobile as of today.

  7. B. Wane
    February 9, 2020 at 18:10

    Thanks for the detailed instructions. I created a team using the free version and I wanted to schedule regular virtual team meeting. I followed the steps above and I was able to see the Schedule button enable. However whenever I try to schedule a meeting, I receive an error message stating that “No mailbox exist”. I would appreciate any suggestion regarding how to address this issue.

  8. March 2, 2020 at 18:06

    Geeks, I am sorry for a delayed reply. I have been somewhat incapacitated since Christmas, you can read the details here: https://win10.guru/notice-anything-missing-lately/

    I will check the Teams Free in next few days, and post about what I find out.

  9. fvymazal
    March 11, 2020 at 13:55

    Hello. I have checked it recently in newly created Teams free tenant. Scheduled meetings does not work for me (after logging in with admin login I can see calendar button, but creating of scheduled meeting does not work for me with error message-missing calendar and mailbox).
    It seems to me there is logic: Teams Free creates office 365 tenant without outlook/exchange (there is necessary at least basic paid level of O365). And because scheduling is based on calendar and invitation sent via mail, it seems to me that it can not work.

  10. Frederick
    March 22, 2020 at 11:12

    You are right fvymatal this will not work because of the missing mailbox but Microsoft announced:” Teams free edition users will soon get Scheduled meetings and Meeting recordings features.” Whatever “soon” means.

  11. James
    April 3, 2020 at 23:53

    Followed the instructions (twice) but same thing problem popped up both times – the addition of the Calendar for scheduling worked beautifully, but unfortunately the Team membership wasn’t there, just an empty list, the same as Jessika’s comment above.

    Also, as the last few commenters have said, the calendar can’t be used to schedule a meeting anyway – it fails with the error message “Mailbox not found, please contact your system admin”

  12. Shejo
    May 7, 2020 at 20:15

    Seems this has been disabled by Microsoft. It seems scheduling can be done in Google Classrooms. It may be better in functionality too.

  13. May 10, 2020 at 21:34

    I was able to do the above steps and got the calender option also. But when clicked on Calender, it fails to load the calender. New Meeting button is there. When I click on that and fill the meeting details and try to send it, it fails saying “Unable to schedule event: Mailbox not found, please contact your system admin”.

  14. Richard Green
    May 13, 2020 at 18:07

    There was an article saying Teams (Free) was going to have meeting scheduling re-enabled in March due to Covid-19? Does anyone know if this is just late or fake ?


  15. Hank Jackson
    May 20, 2020 at 17:41

    Would love to hear the answer when this is resolved

  16. kassi.stan
    May 21, 2020 at 22:26

    Thank you very much. It’s working perfectly

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