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July 6, 2020

Microsoft PowerPoint – A Power Video Maker!

Preparing a video for Ten Forums about how to use Macrium viBoot to upgrade Windows 10, I thought I would document that process to show how good Microsoft PowerPoint is at making videos. The best thing is that it is so extremely easy to use PowerPoint to build nice, simple instructional videos. In addition, when ready, you can not only produce a video to be shared for instance on YouTube, but you also have it as PowerPoint presentation to be used where and when a presentation works better than showing a video.

Although PowerPoint is fully capable of capturing video and audio, including system sounds, I use Screenpresso for video capture to get a better frame rate, with mouse movements and clicks highlighted. A tip for the Office team: increase PowerPoint’s video capture frame rate, and make it possible to highlight the mouse cursor, and you would have a full fledged video tool! Anyway, in composing, editing and producing videos, PowerPoint is my favorite tool.

OK, let’s start.  Please notice that you can click screenshots to open them enlarged in a new tab.

Capture video

As I mentioned, you can use PowerPoint to capture video, and record the screen:

Select if you want to capture audio (system and microphone), if pointer should be captured or not, select area to capture, and click Record:

A three second countdown is shown before capturing starts, just to give you time to hide PowerPoint to capture the screen beneath it. When you’re done, press WIN + SHIFT + Q to stop recording. The captured video will be added to the current slide in PowerPoint, where it can be trimmed, annotated and edited:

Import video

To start with, I import my 5 second YouTube channel intro onto the first slide. This video is stored on my computer:

Right clicking the video slide, I can set its style and trim the video:

Clicking the Style button, I can change the style for how video will be shown in a slide:

Trim is a very practical tool. You can set an exact start and end points for video in this slide:

Using trim, you can use different parts of the same video in different slides.

To make the video start automatically and play in full screen mode, select the Playback menu, change the start action to Automatic, and select Play full screen:


Next, I will select the Transitions menu and change the video slide to advance to the next slide automatically after 5 seconds, the duration of the video file:


Transition is the kind of visual effect used when advancing to this slide. As it is slide 1, I let it be None, no effect. Slide 1 done, I import a 10 second Ten Forums intro video to slide 2, set its Transition style as Morph (quite nice effect), and set it to play automatically and advance to next slide exactly as explained above.

Add title and text slides

Slide 3 in this example case is the title slide, with a custom background image and the title in two text boxes. Transition again Morph, advance to next slide in 8 seconds:

Add Subtitles and Audio

Slide 4 will be my main video, captured with Screenpresso, about how to upgrade Windows 10 using a Macrium Reflect image, mounted in Macrium viBoot as a Hyper-V virtual machine. It’s duration is 03:25. I set slide 4 advance to the next slide after that time has elapsed, and set the video to play automatically in full screen mode. When that was done, my intention was to record narration for this video slide:

However, my microphone decided to go on holiday, and refused to work. Instead, I imported some copyright free music from my computer. Right clicking the loudspeaker icon in slide, I hide it from showing in video and presentation by clicking Style button and selecting Play in Background:

As I could not record narration, I decided to add closed caption subtitles:

A PowerPoint closed caption file is a normal text file with .vtt extension.The file must start with word WEBVTT in the first line, then under it each subtitle line with exact start and end points. The sample .vtt file for this presentation looks  like this:


00:00:03,760 --> 00:00:32,060
1. Run viBoot, add a full, differential or incremental Reflect image you want to upgrade

00:00:43,886 --> 00:00:58,000
2. Assign at least 2 GB RAM, do not connect network switch. Click Finish to run VM. 

00:00:59,011 --> 00:01:21,025
3. Add virtual DVD drive to VM, using ISO for W10 version you want to use for upgrade. 

00:01:24,725 --> 00:01:56,471
4. Run Windows Setup from virtual DVD.

00:02:04,858 --> 00:02:19,541
5. VM will be upgraded. You can use your PC normally while VM will be upgraded.

00:02:20,581 --> 00:02:40,744
6. When upgrade is ready, let VM boot to desktop and shut it down immediately. 

00:03:02,960 --> 00:03:17,643
7.  In viBoot, select the VM, click Backup, and select backup method. Backup will start.

Please note: PowerPoint closed captions only work in presentations. They do not work when a presentation is saved as a video file. Already having used one third party tool to capture the video, I now used another, Active Presenter, to export subtitles hard coded to video (Hard Subtitles), before importing the video to slide 4.

Only thing missing was to add end credit slides.

Save presentation as video

With everything done, I clicked the File menu and selected Save as, selecting MP4 video format:

All done. Here’s the video uploaded to YouTube:

Forgetting the closed captions issue, they not being hard coded to saved video, PowerPoint really is a fantastic “Movie Maker.” Should the Office Team decide to address this deficiency, it would be even better!



Author: Kari Finn

A former Windows Insider MVP, Kari started in computing in the mid 80’s writing code for VAX / VMS systems. Since then, he’s worked in a variety of IT positions. He specializes in Windows image capture, customization, repair and deployment as well as Hyper-V virtualization. Kari is a proud Team Member at number #1 Windows site TenForums.com.

One Response “Microsoft PowerPoint – A Power Video Maker!”

  1. jmpdev
    November 4, 2019 at 14:37

    Nice! I’ll definitely take advantage of the screen capture.

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